Project management, billing, and intelligent assistants for engineering and architecture firms
Run projects and billing in one place, with assistants that handle the routine work, so a small team can do more with less.
Free for 14 days, with every feature included.
- 1Each project shows what's ready to bill, what's outstanding, and the retainage held.
- 2Billing progress for each contract and phase, kept current from your invoices.
- 3Ask the assistant to draft a change order, invoice, or proposal. It works from the project's own contracts and records.
- Civil
- Structural
- Geotechnical
- Environmental
- MEP
- Transportation
- Water and wastewater
- Architecture
- Design-build
- Construction management
- Government and municipal
Stop chasing status across spreadsheets, inboxes, and PDFs
If your firm tracks work in a spreadsheet, retypes client email into to-do lists, and rebuilds invoices from timesheets each month, this is what changes.
| Today | With Kineo |
|---|---|
| Someone updates the tracking spreadsheet before the Monday meeting. | Dashboards pull status from the documents, tasks, and reviews, so they're current whenever you look. |
| Client requests arrive by email, and someone retypes them as to-do items. | The assistant reads email sent to the project's address and suggests the tasks to create. |
| Extra work starts before anyone writes the change order. | An automation can prepare a draft change order when a client email asks for work outside the scope. |
| Invoices get rebuilt from timesheets at the end of every month. | Kineo drafts each invoice from the contract and the hours and expenses you've approved. |
| Redlines sit in PDFs on someone's drive, and reviews move along when someone forwards an email. | Markups stay on the drawing under the checklist item they relate to, and each review follows a route you set once. |
See which documents are waiting, and who has them
The company dashboard counts the documents at each stage, from development to accepted. It shows each person's open reviews, tasks, and overdue work, and lists the reviews that have waited longest.
- 1Documents at each stage, from development to accepted.
- 2Open reviews, tasks, and overdue work for each person.
- 3The reviews that have waited longest.
Invoice by phase and sync it to QuickBooks Online
Each contract holds its phases, fee lines, rates, and retainage percentage. At billing time, Kineo drafts the invoice from percent complete plus approved hours and expenses, and holds back anything that would push a phase over its budget. Invoices and payments then sync to QuickBooks Online.
- 1Invoices move from draft to approved, issued, sent, and paid.
- 2Progress draws are listed by billing line.
- 3Retainage is withheld at the contract's rate.
An assistant that takes routine work off your team
It works inside your projects, billing, and email, with the same permissions as the person using it. The proposals, change orders, and invoices it prepares stay drafts until someone on your team sends them.
Ask about any job
Ask which phases are close to their budget, what a client's last email asked for, or who has the most open work. It answers from the same records you can see.
Draft and set up
Have it draft a proposal, change order, invoice, or checklist template, set up phases and tasks, or enter a week of time from your notes.
Prepare work on its own
Automations watch for client email, project events, and conditions you describe in your own words, then prepare drafts and email your team a summary.
Your team can also use Kineo from Claude, ChatGPT, or any assistant that supports MCP.
A client asks for new details by email. The assistant suggests a task with a title, priority, and due date, and nothing changes until someone applies it.
An automation written in plain language. When a client email asks for work outside the agreed scope, it prepares a draft change order and summarizes the request for the project manager.
Modern software that works with the tools you already use
Kineo runs in the browser on any device, gets you anywhere with a keystroke, and keeps your data in formats you can take with you.
Search everything with ⌘K
Jump to any project, document, client, or email from anywhere in Kineo. ⌘E opens your timesheet.Works with Claude and ChatGPT
Connect any assistant that supports MCP, and it can work in Kineo with your account's permissions.Live updates
When the assistant, or one connected through MCP, changes a record, pages your team has open refresh on their own.Install it like an app
Kineo runs in the browser. Add it to your phone's home screen or your computer's dock, and it opens in its own window.Light and dark
Kineo follows your system's theme, or you can pick one.Your data in open formats
Export projects, documents, reviews, invoices, and more to CSV, Excel, PDF, or Markdown whenever you want.
Review drawings against your own checklists
Reviewers work through your checklist in the browser and mark up the sheet as they go. Each markup is filed under a checklist item, and each item gets a decision. Clients and agencies review through an emailed link without an account, and Kineo reminds whoever is holding the review.
- 1Markups go on the drawing, and each one is filed under a checklist item.
- 2The reviewer marks each item verified, not applicable, or needs revision.
- 3The review sits inside its project, with the phases, tasks, budget, and invoices.
How a project moves through Kineo
- 1
Proposal accepted
The client accepts by typing their name, and Kineo sets up the client, project, contract, kickoff tasks, and a first draft invoice if you want one.
Accepted - 2
Client email imported
The assistant reads the message and its attachments and suggests tasks for the project. Someone on your team applies them.
Suggested - 3
Drawings reviewed
Sets go through checklist reviews with your team and any outside reviewers.
In review - 4
Time approved
Your team submits weekly timesheets and expenses, and project managers approve them.
Approved - 5
Invoice drafted and synced
Kineo drafts the invoice from the contract and approved time. Once it's issued, it syncs to QuickBooks Online.
Synced
$29 per seat per month, with every feature included
There are no feature tiers. Team Plus costs $39 per seat and includes five times the assistant usage. Outside reviewers and client portal contacts are free on both plans.
Built by Josh Hurt in Nashville
When you email, Josh is the one who replies. Questions, feedback, and feature requests go straight to the person who builds Kineo.
From the blog
Practical notes on running projects, billing, and reviews at engineering and architecture firms.
- Bill
What construction administration involves for engineers and architects
What happens in the construction administration phase, why its fee so often runs out before the project does, and how firms track and bill it.
· 3 min read
- Review
What is a submittal? How engineers and architects review them
What a construction submittal is, the common types, who reviews them, what the review stamp means, and where submittal reviews usually slow down.
· 3 min read
- Bill
Progress billing and retainage, explained for design firms
How percent-complete billing works on a phased contract, how retainage is withheld and released, and where the numbers usually go wrong.
· 3 min read
Common questions
Try Kineo on a project you're working on now
Set up a project with its contract and phases, invite your team, and give the assistant some of the routine work. Your first 14 days are free, with every feature included.